In this article, you’ll learn how to submit the accommodation rate in Candis.
It is part of the per diem for additional meal expenses and must always be submitted together with it.
Requirements
You can only claim an accommodation rate if your trip includes at least one overnight stay.
The accommodation rate is an alternative to hotel reimbursement. If you paid for a hotel yourself, you usually submit the hotel invoice. If you prefer to claim the accommodation rate instead, you can activate it.
The accommodation rate mainly applies to private accommodations (e.g., staying with friends, in a camper van, or in a vacation rental).
💡 Note: In Germany, the accommodation rate is currently €20 per night. Abroad, the rate varies depending on the country.
Step-by-Step Guide
1. Enter travel period
Enter the start and end time of your business trip as usual.
Specify the countries where you stayed.
Click “Calculate rate”.
If your trip includes at least one overnight stay, the system will automatically ask about the accommodation rate.
2. Activate accommodation rate
Select the option “Overnight stay in private accommodation”.
Candis will automatically add the accommodation rate to your calculation.
The rate amount depends on the country of the overnight stay.
3. Declare employer-covered overnight stays
If your employer covered an overnight stay (e.g., paid for a hotel), mark that night as covered.
For all other nights, you can claim the accommodation rate.
💡 Example:
1st night: Hotel paid by employer → mark as covered.
2nd night: Stayed with friends → accommodation rate will be applied.
Important Notes
You can ask Candis Support to deactivate this feature if you do not allow reimbursement of the accommodation rate.