What is the difference between the mileage allowance and the distance allowance?
The mileage allowance is used for business trips taken with a private vehicle. You receive a fixed rate (e.g. €0.30 per kilometer driven) for the entire distance – that is, for both the outward and return journey.
The distance allowance (also known as the commuter allowance) applies to the one-way trip between your home and your regular workplace. It is not processed in Candis, but rather claimed in your tax return.
Example:
Business trip: You drive 100 km to a client meeting and back using your private car → mileage allowance for 200 km.
Daily commute: You drive 20 km to the office each day → distance allowance for 20 km per day, but this cannot be processed through Candis.
What should I do if the end of the trip is not in the starting country?
No problem: if your trip ends abroad, just make sure that the end of the trip coincides with the end of the business activity. A later return to, for example, Germany does not need to be entered in Candis – it's not relevant for calculating the allowance.
Can I submit multiple per diem reimbursements (VMAs) in one claim?
No, in Candis, you can only submit one VMA reimbursement per claim. A VMA (per diem allowance) is always tied to a specific travel purpose – each trip should therefore be submitted separately.
How can I export provided meals and received VMAs for payroll accounting?
In the Archive, under Documents, there is a handy filter function. You can use it to generate a report that lists all received allowances and provided meals. These reports can be easily exported and used for HR or payroll systems.
Is there also an overnight allowance in Candis?
The overnight allowance will be available in Candis soon. We’ll inform you as soon as the feature is ready.