These functions put an end to extra tools or complex Excel sheets for expense reimbursements and travel expense reports. With us, you can manage invoices, expenses and travel expenses in one tool.
Available soon: Travel expense report with per diems and milage allowance.
This is how expenses work in Candis:
What's in it for you?
You have a central location for invoice processing, travel expense accounting and expense reimbursement.
Travel expenses, invoices and expense reimbursements are managed and stored transparently and clearly in one place.
Accountants have everything in view at the same time, employees only need to use one tool for several use cases.
Correct data and fast processing of expense reports, due to defined workflows, data recognition and clear information for travellers or employees who have incurred expenses.
Any number of users at no additional cost, as we do not charge per user. This makes it also ideal for companies with many employees who rarely travel.
These functions are included
Here are some of the key features we are working on in the area of travel expense reporting and expense reimbursement:
Expenses reimbursements & travel costs overview (available for expenses): Travellers collect all expenses and other costs incurred during a trip in one place. This makes it easier to manage and you can keep an overview.
Reimbursement of expenses (already available): Privately paid expenses can be easily submitted, go through the approval process and can be reimbursed as quickly as possible (already available).
Reimbursement of hospitality receipts (already available): Employees upload hospitality receipts with all required information, such as external and internal attendees and tips. They can then be checked, approved, exported and reimbursed (already available).
Kilometre calculation/Mileage allowance (available soon): Routes are calculated automatically based on the start and destination locations. The shortest route is always selected. A stopover or detour, e.g. due to traffic obstructions, can also be entered manually.
Calculation of per diems (available soon): The current global per diem rates are automatically updated and stored in Candis. Travellers simply enter the meals received and the period of the trip and we calculate the additional meal expenses.
Approval process for reimbursements (available for expenses): Integrate the Candis workflows and approval steps and use them for your travel expenses as well (already available).
How and when can I use this?
Expenses in Candis
The expense reimbursement functions are already available for users with the basic package or higher. If you are not sure which package you have, simply check in Candis itself to see if you can find the “Expenses” item in your menu bar on the left.
If this item is not displayed, you are probably still in one of our old packages. In this case, book an appointment with one of our experts!
Travel costs in Candis
The travel expense report functions are expected to be available at the end of Q2 2025 and will be available from the Plus package onwards.
You can find an overview of our packages here.