You can always use the mobile Candis app to submit expenses. The app not only allows you to submit expenses conveniently from anywhere but also
lets you take photos of receipts in an appropriate format and convert them into PDFs.
How do I use the Candis app for expenses?
First, users must ensure they have the latest version of the app, which must be at least version 1.23.
After opening the app, users can:
Add their IBAN in their user profile
Create and submit expenses
Everything at a glance in this video
Creating expenses
In the "Expenses" section of the app, users can create reimbursement cases and upload individual expenses.
This is done through the following steps:
Create a new reimbursement case
Take a photo of the receipt or upload an existing one
Review the invoice details and add any necessary information for accounting
Tip: Once an expense is created in the mobile app, it also appears on the web. This allows receipts to be conveniently collected and stored via mobile before finalizing and submitting them in the browser.
Create mileage allowances
To record a mileage allowance, click Expenses in the navigation bar. First, create a new reimbursement case using the + button and give it an appropriate name. You can now create your mileage allowance:
Select Mileage allowance from the menu.
Enter the details of your trip.
Review the calculated distance and, if necessary, add a custom distance.
Enter the departure date.
Select the vehicle type.
Optional: Enter account assignments for accounting purposes.
7. Review the summary of your mileage allowance.
8. Submit your reimbursement. ✅
Create meal allowance (per diem)
To submit a meal allowance, follow the same steps described above. You can then create your meal allowance:
Select Meal allowance from the menu.
Enter the details of your trip.
3. Indicate whether you stayed in private accommodation or not.
4. Specify which meals were provided by the employer.
5. Optional: Enter account assignments for accounting purposes.
6. Review the summary and save your expense.
7. Submit your reimbursement. ✅
