These functions put an end to extra tools or complex Excel sheets for expense reimbursements and travel expense reports. With us, you can manage invoices, expenses and travel expenses in one tool.
This is how it works in Candis:
What's in it for you?
You have a central location for invoice processing, expense reimbursement and travel expense accounting. And: you finally get rid of unnecessary costs for extra tools or complex Excel sheets!
Travel costs and expenses are stored transparently in one place.
Accountants have an overview of everything in one tool.
Employees also only need to use one tool for multiple use cases – one login, all clear.
Any number of users at no extra cost, as we don't charge per user. This makes it ideal for companies with many employees who rarely travel.
Complete data and fast processing of travel expense reports, including through defined workflows, automatic data capture and clear information for travellers or employees who have incurred expenses.
These functions are included
Here are some of the key features we are working on in the area of travel expense reporting and expense reimbursement:
Reimbursement of expenses: Privately paid expenses can be easily submitted, go through the approval process and can be reimbursed as quickly as possible.
Reimbursement of hospitality receipts: Employees upload hospitality receipts with all required information, such as external and internal attendees and tips. They can then be checked, approved, exported and reimbursed.
Calculation of per diems: The current global per diem rates are automatically updated and stored in Candis. Travellers simply enter the meals received and the period of the trip and we calculate the additional meal expenses.
Mileage calculation/Mileage allowance: Routes are calculated automatically based on the start and destination locations. The shortest route is always selected. A stopover or detour, e.g. due to traffic obstructions, can also be entered manually.
Approval process for reimbursements: Integrate the Candis workflows and approval steps and use them for your travel expenses as well.
Expenses reimbursements & travel costs overview: Travellers collect all expenses and other costs incurred during a trip in one place. This makes it easier to manage and you can keep an overview.
How and when can I use this?
Expenses and hospitality receipts are available from the Basic package onwards.
Per diems and mileage allowances are available from the Plus package onwards.
Don't know which package you're in? No problem, here's how to check:
Can you see “Expenses + Travel” in the menu bar on the left? Then you are at least in the basic package.
Now click on “Expenses + Travel”. If you also see the per diems and the mileage allowance here, you are in the Plus package.
Not in the right package yet? Then book an appointment here and talk to our experts!
Please note: The integration to SAP Business One is in final testing – if you want to test it, please let us know! The SEPA function and the integration to Sage 100 are currently still in progress and are not directly available.
You can find an overview of our packages here.