Not only do invoices end up in CANDIS, but also delivery notes, credit card, and cash receipts. In this article, we will concentrate on credit card and cash receipts.


Credit card receipts

There are usually two ways of posting for credit card transactions and their receipts.

  • posted as a creditor

  • Credit card account (General ledger account)


Posted as a creditor

There are three major disadvantages to accounts payable postings in particular.

  1. The receipt and the transaction are posted. Thus, a credit card contains twice as many postings as necessary.

  2. Transaction and receipt are processed separately and must be subsequently linked.

  3. Only after the transactions and receipts have been posted and linked does it become obvious which receipts are still open for the corresponding settlement.

For these reasons, we do not recommend accounts payable posting.


Credit card account (General ledger account)

With the help of the Kassenbuch online, a module of DATEV Unternehmen online, credit card transactions can be transferred directly to DATEV Kanzlei-Rechnungswesen with a receipt image.

We offer you two options for this:

  1. Sending your credit card receipts to the Kassenbuch online (possible with any credit card)

  2. Sending your credit card transactions with receipt images [BETA] to the Kassenbuch online (exclusively with virtual credit cards from CANDIS)


Option 1 Credit card receipts

The difference between the two options is that you can only work with your receipt images with the first. Turnovers that do not require a receipt are therefore not transferred. Manual re-entry in Kanzlei-Rechnungswesen or DATEV Unternehmen online is mandatory.

Positive:

  1. Independent of the credit card

Negative:

  1. Post-processing in Kanzlei-Rechnungswesen

  2. No transaction overview

  3. No automatic balancing in the Kassenbuch online

  4. Missing receipts are only recognized at a late-stage

  5. Missing receipts must be reported to the credit card holder

  6. No open tasks for the credit card owner in case of missing receipts

Option 2 Credit Card Transactions with Receipt Images [BETA]

With the second option, all transactions that run via your virtual CANDIS credit card are displayed in real-time in CANDIS. No manual post-processing in DATEV Unternehmen online or Kanzlei-Rechnungswesen is necessary. Receipts and transactions are completely prepared and with an import into Kanzlei-Rechnungswesen, your credit card is posted in total.

Positive:

  1. Transaction overview

  2. All postings are transferred in total

  3. Automatic balancing in the Kassenbuch online

  4. Missing receipts are immediately recognizable

  5. Missing receipts can be submitted by the credit card holder

  6. Open tasks for the credit card holder in case of missing receipts

Negative:

  1. Can only be used with a CANDIS virtual credit card

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