Managing Addresses
In the Addresses section, you manage all business locations of your company, for example the headquarters and individual branches.
Candis stores each address separately. This allows you to clearly distinguish between locations and assign them internally without ambiguity.
The label of an address (for example, “Headquarters” or “Cologne Branch”) is used exclusively for internal organization within Candis.
Step-by-Step Guide
Open the Addresses section in Candis.
Click + New to create a new address.
Enter a clear and unique label, for example “Headquarters Berlin” or “Hamburg Branch.”
Tip: Use a consistent naming convention for all locations so your team can quickly find the correct address.
Enter the complete address details:
Company name
Street and house number
Postal code
City
Country
Save the address.
Repeat these steps for each branch that belongs to your Candis account.
Purpose of Address Data
The stored addresses are essential for two key functions:
1. Invoice Data Extraction
The invoice data extraction automatically reads invoice details from uploaded documents. Candis compares the invoice recipient address with the addresses stored in your account.
2. Compliance Check under Section 14 German VAT Act (UStG)
Candis checks invoices for mandatory information in accordance with Section 14 of the German Value Added Tax Act (UStG).
If relevant company addresses are missing in the system, the Section 14 UStG compliance check cannot be performed completely or correctly.
Important: If your company has multiple branches, you must store all locations in the Addresses section. Only then can the statutory compliance check be carried out reliably.
Storing Your Own Bank Details
Store your company’s bank accounts so Candis can correctly identify supplier IBANs.
Step-by-Step Guide
Open the Own Bank Details section in Candis.
Create a new bank account, for example via + New.
Enter your company’s IBAN.
Add any additional required information, such as:
Account holder
Bank name
Save the bank account.
Store all bank accounts your company actively uses — regardless of whether you use the Candis payment run or another system for payment processing.
Storing your own bank details prevents Candis from mistakenly identifying your company’s IBAN as a supplier’s bank account.
Storing Tax Information
Save your company’s tax data to improve business partner recognition.
Step-by-Step Guide
Open the Tax Information section in Candis.
Enter your company’s tax master data, for example:
VAT Identification Number (VAT ID No.)
Tax number
Update the tax information whenever details change.
Stored tax data improves business partner recognition. Candis can identify which tax details belong to your company and prevents them from being incorrectly assigned to a supplier.