We are currently working on making expense reimbursement and travel expense reporting part of Candis. Here you can get an insight into what exactly we are working on and what this means for you.
What's in it for you?
You have a central location for invoice processing, travel expense accounting and expense reimbursement.
Travel expenses, invoices and expense reimbursements are managed and stored transparently and clearly in one place.
Correct data and fast processing of expense reports, due to defined workflows, OCR recognition and clear information for travelers or employees who have incurred expenses.
Accountants have everything in view at the same time, employees only need to use one tool for several use cases.
Any number of users at no additional cost, as we do not charge per user. This makes it also ideal for companies with many employees who rarely travel.
These functions are included
Here are some of the key features we are working on in the area of travel expense reporting and expense reimbursement:
Expenses reimbursements & travel costs overview: Travelers collect all expenses and other costs incurred during a trip in one place. This makes it easier to manage and you can keep an overview.
Reimbursement of expenses: Privately paid expenses can be easily submitted, go through the approval process and can be reimbursed as quickly as possible.
Reimbursement of hospitality receipts: Employees upload hospitality receipts with all required information, such as external and internal attendees and tips. They can then be checked, approved, exported and reimbursed.
Kilometer calculation: Routes are calculated automatically based on the start and destination locations. The shortest route is always selected. A stopover or detour, e.g. due to traffic obstructions, can also be entered manually.
Calculation of additional meal expenses: The current global per diem rates are automatically updated and stored in Candis. Travelers simply enter the meals received and the period of the trip and we calculate the additional meal expenses.
Approval process for reimbursements: Integrate the Candis workflows and approval steps and use them for your travel expenses as well.
We learn with every feedback and every further step in the development process, which is why the end product may differ from the specified points.
How and when can I use this?
The expense reimbursement functions will be available around the end of January 2025. To be able to use them, you must have booked at least the Basic package.
The travel expense report functions are planned for early 2025 and will be available from the Plus package onwards.
You can find an overview of our packages here.