By using Candis credit cards you have the possibility to see at any time which employee has made which purchase at which time. In addition, you can always see whether an invoice exists for this transaction or not.
In contrast to normal invoices, the export to DATEV Unternehmen online changes a bit. But don't worry, once set up correctly, you or your tax office can import the documents into the respective posting batches as usual in DATEV Accounting.
1. prerequisites to get started at all:
DATEV Unternehmen online in the extended form with current fiscal year for supplier and customer invoices.
"Rechnungsdatenservice 1.0" for transferring the document data
Access to the "Kassenbuch online" (cash ledger) application in DATEV Unternehmen online
2. Setup the cash ledger (Kassenbuch) in DATEV Unternehmen online correctly:
Unfortunately the tool "DATEV Unternehmen online" is almost completely in german, but we hope you can work with this ;-)
Tips & Info:
Name your cash book so that it is also understandable for outsiders, e.g. "Candis credit card receipts".
Be sure to disable the cash minus check!
Enter your account number in the accounting for the credit card receipts. Since a few years there are e.g. for this in the SKR04 chart of accounts the accounts 3610 to 3619, this can deviate however with you.
The opening balance is 0,00€, the opening date is less important.
3. setup in Candis:
To begin with, your Candis account must be connected to DATEV Unternehmen online. You can easily do this in the settings ➔ DATEV Datenservices. Then activate the item "Document data" and then the cash book.
Now click on the button "Set credit card account number" and enter after a click on the menu item "Enter cash account" once the DATEV cash account, which you have already entered in the cash book online in DATEV Enterprise online (e.g. 3610).
Furthermore you have to enter the DATEV money transit and credit card account number (e.g. 1460 money transit in SKR04).
However, the accounts may differ in your case!