Electronic invoicing will be mandatory from 2025. With Candis, you will be able to easily receive and process ZUGFeRD and XRechnung invoices as soon as the law comes into force.
It is currently not possible to process e-invoices with Candis yet.
This will only be possible from 1st of december 2024.
Important legal changes to e-invoicing
A new law comes into force on 1 January 2025 and affects companies in the EU that do B2B business and issue invoices over 250 euros. From this date, these companies are obliged to be able to receive and process e-invoices. Here is an overview of the deadlines:
From 1 January 2025: companies that issue invoices over 250 euros must be able to receive and process e-invoices.
Until the end of 2026: Invoices can still be submitted as paper invoices or PDF documents, but only with the consent of the invoice recipient.
Until the end of 2027: Companies with a turnover of up to 800,000 euros are still exempt from the e-invoice obligation. Electronic invoices that do not comply with the new regulations may continue to be issued (also with the consent of the invoice recipient)
From 2028: Compliance with the new regulations for e-invoices is mandatory for all companies
Which formats will Candis support?
Candis will support the common e-invoice formats such as
ZUGFeRD: A hybrid format that contains both a PDF and an XML file.
XRechnung: A format that is prescribed in specific fields, especially for public contracts. The data is provided in an XML format and is therefore initially not readable. Candis then converts the XML file into a readable PDF version.
The invoice data is extracted directly from the XML file, which guarantees 100% accurate data recognition.
How the processing of e-invoices will work in Candis from 2025:
Import by e-mail: Send e-invoice as usual to the Candis import e-mail address. The system automatically recognises the format.
Automatic data extraction: Candis extracts the invoice data from the XML file and generates a PDF file (X-invoice) so that it can be read.
Review and approval: The invoice data can be reviewed and the approval process started as usual.
Export: Nothing changes when exporting either. The data from Candis can be used in the accounting software or ERP as before.
Storage and archiving: All e-invoices are securely stored in the Candis archive and can be retrieved at any time.
If you have any further questions, please contact our support team by email at support@candis.io or via chat.