In addition to invoices, Candis also has a document storage where you can store and manage all documents relevant to the audit.

The following user roles have access to this function:

Administrator ✅

Requester ✅

Approver ❌

Credit card manager ❌

Initially, documents that are not invoices also end up in the "Inbox".

Afterwards, you as requester/administrator can decide whether the document requires an approval process and should therefore also be included in the export to your accounting tool or whether you simply want to store the document so that you can find it again later.

In the upper right corner you can choose between "Release" and "File":

Now choose between the following document types:

➔ Offer
➔ Order confirmation

➔ Purchase order

➔ Delivery note

➔ Contract
➔ Other
➔ Guarantee
➔ Fee notice
➔ Account statement
➔ Reminder
➔ Remittance advise

You can select and deselect the individual document types that are displayed for you to choose from in the settings ➔ Document types.

In addition to a business partner name, you can assign a date, a document number, and a note.

Click on "File document" or "Delete document" to end the process accordingly.

You now have the possibility to search and filter your documents in the archive with the help of a full text search. To do this, use the "All documents" tab.

Other functions of the document management system (DMS) include assigning tags to assign documents to specific projects, locations or categories, as well as linking documents. This means that related documents of a business transaction can be linked together in Candis.