With the extension for DATEV self-bookers, booking data, core data and payment conditions are exported directly to DATEV Rechnungswesen. This simplifies the payment process, as all relevant data is already recorded in Candis and the invoices can then go into the payment cycle without having to be edited again.
In order for this to work smoothly, some data must first be entered or added in Candis if this data is not yet available in Candis. In this article, we will show you which requirements must be met and how to send the transfers via DATEV Zahlungsverkehr to DATEV Unternehmen online for payment.
Hinterlegen der Zahlungsinformationen in den Geschäftspartnerstammdaten
Zunächst müssen die Zahlungsinformationen wie IBAN, Zahlungsträger und Zahlungsbedingung für die Geschäftspartner in Candis hinterlegt werden. Wenn diese Daten bereits in DATEV Rechnungswesen vorhanden sind, ergänzt ihr diese am besten über den erneuten Kontakt-Import aus Rechnungswesen. Wie das geht, erfahrt ihr in diesem Artikel.
Add IBAN
In order for the invoice to be paid, an IBAN must be stored for the business partner. If this is missing, you will receive an error message when creating the payment in DATEV Rechnungswesen.
Add payment indication
In order for a transfer to be created in the OPOS list when importing into DATEV Rechnungswesen, the payment indication must be stored for the business partner. In this case, the 'Payment indication' field replaces the original 'Create transfer' field.
Please note:
For contacts for which the 'Create bank transfer' field was previously activated, the payment indication 'SEPA/foreign bank transfer with several invoices' is automatically stored.
Define payment conditions (optional)
In addition, you can use payment conditions to define fixed cash discount periods for business partners. You can find out how to do this here.
In DATEV Rechnungswesen, define a transit account for the banks
In the core data of the banks in DATEV Rechnungswesen under Stammdaten>Banken, a transit account must be defined to which the payment settlement is posted when the payment is created (even if the account may not be used).
Senden der Zahlung über DATEV Zahlungsverkehr nach DATEV Unternehmen online
Fetch booking batch via 'Mandant ergänzen'.
A screen opens, select 'Beleg-/Buchungsstapel und Stammdaten (RZ)' and click on 'Daten holen' to fetch the data from the Rechenzentrum centre.
Process booking batches via 'Stapelverarbeitung'
Click on 'Stapelverarbeitung' in the menu on the left, select batch and 'Verarbeiten'. To ensure that all the necessary data for creating the transfer is available, all batches should be processed (if changes have been made since the last processing).
Open OPOS list
You can now view your open items under the menu item Kreditoren>OPOS-Liste.
Create payment cycle
The next step is to go to the menu item Kreditoren>Zahlungen to create a payment cycle. Here the programme asks for the period for which invoices are to be paid. You can set this individually depending on how often you post. With a click on 'OK' the payment run is created.
Transferring transfers to Zahlungsverkehr
Once the transfers from the payment cycle are complete, they can be sent to Zahlungsverkehr by clicking on "An DATEV Zahlungsverkehr übergeben".
Clearing entries
During the transfer, the programme asks whether clearing entries are to be created for the transfers. This would lead to the OPOS list being cleared. If you do not want this and prefer to book the transfers individually, you should uncheck this box.
Open Zahlungverkehr
The next step is to open Zahlungverkehr via the service overview. Zahlungsverkehr is a DATEV programme that must be booked and created as an additional service.
Send data to DATEV Unternehmen online
From Zahlungsverkehr, the accounting department has the option of setting this transfer as a collective transfer in DATEV Unternehmen online or also as an individual transfer if it was previously stored in Rechnungswesen that each invoice is to be transferred individually. To send the data to DATEV Unternehmen online, click on 'im DATEV-RZ speichern'.
Making payments in Bank online
In the last step you go to DATEV Unternehmen online and open Bank online. There you will see your open transfers and can initiate the payment.
